Event Coordinator

What you'd do

• Communicate with tenants to obtain necessary technical requirements and other event related information.
• Inspect buildings and specific meeting areas to evaluate suitability for occupancy, considering such factors as air circulation, lighting, location, and room size and event requirements.
• Ensure that the equipment, physical set-up, and personnel provided meet the requirements of the event and the tenant’s contractual agreement.
• Develop assignment schedules for all staffing requirements for the proper presentation of event.
• Prepares cost estimates and monitors final billing.
• Oversee all aspects of facility operations related to events.
• Ensure all pertinent information is obtained, compiled in event files and distributed to proper entities.
• This includes but is not limited to compiling, filing, and distributing medical service reports, incident reports, ejections, arrest, parking lists, and staffing schedules.
• Coordinate with the Box Office regarding technical and production requirements that impact sights lines and/or cause seating obstructions.
• Oversee the participation of related departments, such as operations, audio/video, housekeeping, guest services, police, traffic, for facility activities.
• Manage the preparation for upcoming events.

What they want

• Bachelor’s degree from an accredited four-year college or university preferred.
• Two (2) years related theatre/arena technical experience and/or training, or equivalent combination of education and experience preferred.
• Knowledge of building operations, methods in setting up/tearing down events, all technical stage aspects which include, but are not limited to electrics, audio, rigging, crewing, and logistics for all stage systems, personnel and equipment is useful.
• Possess knowledge of building operations, maintenance, practices, and safety requirements.
• Coordinate and satisfy the requirements of multiple events occurring simultaneously.
• Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Engage in decisions related to crowd management in a prompt and decisive manner during crisis situations.
• Work independently, exercising judgment and initiative.
• Maintain an effective working relationship with clients, employees, exhibitors, patrons, and others encountered in the course of employment.
• Operate standard office equipment and personal computer(s) using MS Office.