Administrative Assistant

What you'd do

• Support undergraduate and graduate students throughout their academic lifecycle, including admissions support, orientation, registration, advising preparation, scholarship administration, teaching assistant appointments, intent-to-graduate processing, and thesis/dissertation defenses.
• Maintain student records and files in university systems.
• Coordinate graduate student seminars, orientations, and student communications.
• Manage advising and pre-registration processes, including database maintenance and monitoring completion of departmental requirements.
• Process petitions, exemption forms, and graduate school documentation.
• Support prospective student visits, departmental tours, recruitment activities, and student success initiatives.
• Provide support for senior design/capstone projects, including purchasing, communication, and project coordination.
• Serve as an administrative contact for Mechanical Engineering and IAM.
• Assist with the coordination of departmental and institute meetings, seminars, workshops, conferences, and special events.
• Manage room reservations, scheduling requests, catering, parking requests, visitor logistics, and event documentation.

What they want

• High school diploma or equivalent and three years of office experience; or specialized training, higher education, or any equivalent combination of education and experience totaling three years.
• Experience supporting academic, administrative, or professional office operations.
• Experience using office productivity software, databases, spreadsheets, and enterprise information systems.
• Strong customer service and interpersonal skills.
• Excellent written and verbal communication skills.
• Demonstrated organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Ability to work independently while exercising sound judgment.
• Ability to establish and maintain effective working relationships with students, faculty, staff, administrators, and external constituents.
• Proficiency with Microsoft Office applications and web-based software systems.