Administrative Assistant | Mesa Complex

What you'd do

• Manage incoming telephone calls, respond to routine requests, and connect internal and external contacts with the appropriate resources.
• Prepare, format, organize, and file correspondence and other business documents with accuracy and discretion.
• Monitor office supply needs and coordinate replenishment to support uninterrupted operations.Scheduling Travel and Coordination
• Maintain calendars, schedule appointments, and coordinate meetings so leaders and stakeholders have clear, timely information.
• Arrange business travel and prepare expense reports in accordance with company processes and deadlines.
• Track follow-ups and changing priorities, adjusting plans as needed to keep work moving.Finance and Leadership Support
• Assist the Director of Administration and Finance with the preparation and organization of financial statements, lease agreements, and other financial documents.
• Provide backup administrative support to the General Manager in the Executive Assistant’s absence or as business needs require.
• Complete other related responsibilities as assigned in support of venue and team priorities.
• This role is based on site in Mesa, AZ

What they want

• High school diploma or equivalent required; additional administrative or secretarial training preferred.
• At least two years of administrative, secretarial, or office support experience.
• Proficiency with word-processing and spreadsheet applications, with the ability to type at least 55 words per minute.
• Clear and professional verbal and written communication skills.
• Strong organization, attention to detail, and the ability to manage confidential or sensitive information appropriately.
• Ability to remain flexible, adapt to changing priorities, and perform effectively under pressure.
• A collaborative, service-oriented approach and sound judgment when supporting leaders, colleagues, and external contacts.

About ASM Global

Legends Global is the premier partner to the world’s greatest live events, venues, and brands. We deliver a fully integrated suite of premium services through a white-label model that keeps our partners front and center — from feasibility and project development to sales, partnerships, hospitality, merchandise, venue management, and world-class content and booking. With a global network of more than 450 venues, hosting 20,000 events and welcoming 165 million guests annually, Legends Global brin…