Administrative Assistant

Western Digital · Quality Assurance

Hours: Full-time
Where: Rochester, MN
Posted: Sep 21

WD is building the infrastructure behind the AI-driven data economy.

As AI scales, so does data. Every interaction, every model, every system generates data that must be stored, managed, and made accessible over time. That’s where we come in.

We combine deep engineering expertise with global-scale manufacturing to deliver the storage systems that make AI possible, powering hyperscale data centers, cloud platforms, and enterprise infrastructure worldwide.

This isn’t theoretical work. It’s real systems, at real scale, people solving some of the hardest challenges in technology today.

We’re looking for people who want to build, solve, and operate at that level.

Join us and let’s shape the future of data.

This Administrative Assistant role is a key member of WD's Rochester site team, providing essential support to multiple Senior Leaders and contributing to the smooth day-to-day operat…

What you'd do

Manage complex calendars for multiple Senior Leaders, proactively identifying and resolving scheduling conflicts
Coordinate domestic and international travel arrangements for Rochester leadership and team members in accordance with company travel policies, using corporate travel management systems
Assist team members with corporate expense reporting, providing guidance on policy compliance and troubleshooting issues as needed
Support procurement activities using corporate procurement systems, including placing orders, tracking deliveries, and distributing packages
Assist with book and training material orders in support of team professional development activities
Provide backup administrative support for fellow site administrative staff during out-of-office periods to ensure continuity of serviceExecutive & Customer Visit Coordination
Coordinate logistics for executive, customer, and VIP visits to the Rochester site, including meeting room reservations, guest office assignments, catering arrangements, and visitor communications
Proactively plan and manage visit logistics, communicate with meeting hosts, and address last-minute changes efficiently to ensure a seamless and professional experience
Collaborate with administrative staff at other WD sites to coordinate logistics for visiting executives and cross-site events
Assist with on-site video productions or other special projects as requestedFacility Stewardship

What they want

Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously
Proactive and self-directed—able to anticipate the needs of the leaders and team members they support and act without being asked
Strong written and verbal communication skills with the ability to interact professionally with employees at all levels, including executive leadership and external customers
Ability to handle sensitive and confidential information with discretion
Comfortable identifying inefficiencies in current processes and recommending improvements
Flexible and adaptable in a dynamic environment where priorities can shift quickly
Team-oriented with a collaborative approach to working with peers across the Rochester site and with administrative staff at other WD locationsTools & Systems
Proficiency in Microsoft Office suite (Outlook, Teams, Word, Excel, PowerPoint)
Experience with corporate travel management and expense reporting systems
Familiarity with corporate procurement and ordering systems