The board
- Hours
- Full time
- Where
- Rochester
- Posted
- 4 days ago
Job Description:
Summary
This is a hybrid position. Candidates are expected to work on-site in Rochester approximately 1-2 days per week on average. The selected candidate must also be willing and able to travel occasionally to other regional locations, including Syracuse, Buffalo, Utica, and Albany, for meetings, annual business events, and other organizational activities as needed.
The Executive Assistant to Key Officer provides advanced administrative, strategic, and operational support to key officers and senior executives, enabling the effective execution of organizational and leadership priorities. Serving as a trusted partner and liaison, this role manages highly complex calendars and schedules, coordinates high‑level internal and external communications, and oversees logistics for executive meetings, travel, and critical initiatives.
What you'd do
- Provides high-level administrative support to Key Corporate Officers, overseeing day-to-day activities of the office and division.
- Manages multiple highly complex calendars, competing priorities, projects and competing deadlines.
- Coordinates and oversees domestic travel arrangements, meetings, and executive and divisional events.
- As assigned, provides independent research, the compilation or analysis of data for the review and may require selection of data from several sources.
- Prepares executive-level reports, tailored board briefings/talking points, presentations preparations, and meeting materials.
- Supports ELT readiness: review agendas/minutes, ensures materials completeness, blocks calendars for executive prep time, tracks decisions/action items, issues post meeting summaries, and aligns with ELT and HPET administrative partners.
- Act as an administrative liaison to the board of directors. Manages relationships with Board of Directors and maintains discretion and confidentiality in relationships with all board members.
- Supports strategic initiatives workstreams and organizational changes—stakeholder readiness, communications, and cross functional dependency tracking.
- Independently manages sensitive and confidential information.
- Acts on behalf of the executive with high judgment and discretion—protecting executive time and brand while proactively identifying risks, gaps, and operational improvements.
- Starts
- 2026-10-01