The board
- Hours
- Full time
- Where
- Penn State University Park
- Posted
- 6 days ago
APPLICATION INSTRUCTIONS:
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Office of the President is seeking a friendly, professional, and detail-oriented Administrative Assistant. This position functions as the first point of contact for the Office of the President providing administrative support. This position serves as the Old Main Access Coordinator, Office of the President Parking Chair, Safety Monitor and Affiliate Facility Coordinator. This position also provides support to the Executive Assistants and backup support to the Office of the Board of Trustees.
What you'd do
- CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
- If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
- Answering phones; providing information as needed; greeting, screening, and announcing guests
- Reviewing President’s and Senior Vice President, Chief of Staff’s calendars; preparing conference room for meeting; and monitoring workflow of the front office
- Provide support for scheduling and travel arrangements
- Assisting with Office of the President mail and correspondence; reviewing, editing, and preparing letters; collecting mail, sorting, and routing; coordinating administrative signatures
- Serving as Access Coordinator for management and distribution of Old Main keys and CCURE access; maintaining key and access inventory; updating LionSpace with employee office locations
- Serving as Parking Chair managing employee and executive parking permits for the Office of the President units
- Serving as backup to the Executive Assistants assisting with calendars and email at president@psu.edu and bot@psu.edu
- Starts
- 2026-09-28