Space & Facilities Planning (School of Medicine), Federal Work Study (Student Wage)

University of Virginia

Hours: Part time
Where: Charlottesville, VA
Posted: 2 days ago

The School of Medicine (SOM) Space and Facilities Planning team, within the Dean's Office, is recruiting an intern to assist with the collection, verification, and entry of space utilization data across SOM-managed facilities. Space utilization data is critical for planning space use — both for existing needs and for recruitment and space forecasting. This role offers an excellent opportunity for those interested in facilities management, space planning, architecture, or operations to gain an understanding of institutional facilities, space types and metrics, and the work involved in space planning. The intern will work directly with SOM Space and Facilities Planning and departmental administrators, gaining hands-on experience in a dynamic academic environment.

What you'd do

Facility Walkthroughs: Conduct systematic walkthroughs of SOM administrative and research spaces to document current room usage and occupants.
This includes identifying and verifying room numbers, functional space types (e.g., wet lab, dry lab, office, classroom), and room assignments.
Engagement with Departments: Professionally engage with departmental administrators to confirm the operational use of spaces and gather contextual details not visible through observation alone.
This includes clarifying shared or multi-functional spaces and ensuring updates align with departmental reporting.
Data Entry and Reporting: Compile findings accurately and consistently into organized reports, highlighting inconsistencies or changes that require follow-up.
This may involve reconciling current records against SOM's space database (FM Interact), spreadsheets, or other historical records to identify discrepancies.
Collaboration and Documentation: Participate in weekly or biweekly check-ins with SOM Space and Facilities Planning to discuss progress, challenges, and areas for improvement.
Maintain detailed notes and photographs (when appropriate) to support the data documentation process.

What they want

Willingness to learn
Excellent oral and written communication skills
Strong attention to detail
Ability to follow instructions and ask for guidance or clarification when needed
Ability to walk or stand for extended periods
Initiative and ability to work independently
Organizational skills
Familiarity with Microsoft Word, Excel, and Teams

Starts: 2026-10-01