The board
- Pay
- $16.00/hr
- Hours
- Part time
- Where
- Penn State University Park
- Posted
- Sep 21
APPLICATION INSTRUCTIONS:
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS
The Arboretum at Penn State is offering one paid ($16.00/hr. undergraduate, $17.00/hr. graduate) summer internship for undergraduates, graduate students, and recent graduates interested in career paths in event management and related topics. This position will work approximately 20 hours/week and will run for 18 weeks preferably beginning in May and concluding following the annual Pumpkin Festival in October; however, start and end dates are negotiable.
What you'd do
- CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
- If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
- Attend event meetings alongside the Events & Rentals Manager and client to walk through the details of the event, answer questions, generate ideas, and outline garden and event rules, regulations, and guidelines.
- Create and maintain up-to-date timelines for each rental event, including creating or adjusting event diagrams, layouts, and maps.
- Communicate timelines, rules and regulations, and event logistics (including items of special notice) to event vendors. This may include collecting certificates of insurance and licensing for caterers, when applicable.
- Coordinate venue setup and teardown, including event and directional signage and placement of ropes and stanchions, while preserving the integrity of the property and meeting the clients’ needs.
- Assist with event risk assessment and coordination of emergency response as needed (e.g. inclement weather, medical emergencies).
- Collaborate with the Volunteer Program Manager in the administration of scheduling, overseeing, and coordinating our diverse volunteer workforce.
- Maintain a solution-oriented mindset in response to last-minute changes and provide guest feedback for enhancing rental areas and guest experience.
What they want
- Resume or CV
- Cover letter
- Applications must be submitted online via WORKDAY
- Include a cover letter, resume or CV, and reference materials with your application.
- Deadline for application is February 26, 2027
- Starts
- 2026-09-21