The board
- Hours
- Full time
- Where
- Detroit, MI
- Posted
- Sep 2
The Administrative Assistant serves as the first point of contact for Huntington Place administrative offices while providing administrative support across key business functions. Reporting to the Executive
Administrator, this position creates a professional and welcoming experience for guests, employees, vendors, contractors, and clients while supporting daily office operations.
In addition to front office responsibilities, this role provides administrative support to the Purchasing Department, assisting with procurement documentation, vendor records, scheduling, correspondence, and purchasing processes. The ideal candidate is highly organized, customer-focused, detail-oriented, and thrives in a fast-paced environment where professionalism, service, and accuracy are essential.
ESSENTIAL DUTIES & RESPONSIBILITIES
What you'd do
- Provide administrative support to the Executive Administrator and designated departments.
- Coordinate meetings, calendars, conference rooms, and meeting logistics.
- Prepare correspondence, reports, presentations, agendas, and other business documents.
- Maintain accurate records, files, databases, and administrative documentation.
- Assist with office supply inventory, ordering, and general office coordination.
- Utilize Microsoft 365 applications to support communication, scheduling, reporting, and recordkeeping.
- Provide administrative support for Purchasing Department operations.
- Assist with maintaining purchasing records, purchase requisitions, purchase orders, vendor information, and related documentation.
- Track procurement activities and maintain organized electronic and physical records.
- Coordinate procurement-related meetings, bid openings, vendor appointments, and department communications.
What they want
- Serve as the primary receptionist and first point of contact for Huntington Place administrative offices.
- Welcome and assist visitors, employees, clients, vendors, contractors, and guests in a professional and service-focused manner.
- Answer, screen, and route incoming calls and inquiries.
- Receive and distribute mail, packages, deliveries, and general correspondence.
- Maintain a professional, organized, and welcoming reception area.
- Provide exceptional internal and external customer service while representing Huntington Place and Legends Global.
- Associate degree preferred; equivalent education and experience considered.
- Minimum three (3) years of experience in administrative support, office administration, customer
- Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
- Experience coordinating calendars, meetings, and administrative processes.
About ASM Global
Legends Global is redefining excellence in live events, venue management, and hospitality. With a global portfolio of 350+ iconic venues and a 360° approach that integrates Partnerships, Premium Experiences, Merchandise, Technology, and Operations, Legends Global delivers world-class results for clients and unforgettable moments for guests. At Huntington Place Detroit — the 16th largest convention center in the United States — that global expertise meets Detroit's energy, innovation, and resil…
- Starts
- 2026-08-25