Logistics Coordinator

Physical Intelligence · Operations

Where: San Francisco
Posted: Sep 13

The Logistics Coordinator is responsible for making the physical operations behind π run smoothly.

This person coordinates the many moving pieces required to get a location ready for data collection: props, transportation, moving services, setup logistics, and ongoing site needs. They also help improve the systems and workflows that allow us to operate across more locations with less manual coordination.

This is a highly operational role. The ideal person is organized, responsive, comfortable juggling multiple priorities, and good at building relationships with a wide range of people.

Core Responsibilities

What you'd do

Coordinate bookings and scheduling.
Communicate with hosts or site contacts before, during, and after bookings.
Confirm access, timing, site requirements, and any special logistics.
Maintain clear visibility into upcoming bookings and readiness.
Coordinate which props and equipment are needed at each location.
Ensure props are staged, transported, and available before operations begin.
Track missing, damaged, or misplaced items.
Coordinate replenishment or replacement as needed.
Coordinate vans and transportation required for each deployment.
Make sure vehicles are available at the right times and locations.

What they want

Organization: Can keep many parallel details straight without dropping things.
Anticipation: Thinks ahead about dependencies and potential failure modes.
Ownership: Sees something that needs to happen and drives it to completion.
Prioritization: Can distinguish an urgent blocker from something that can wait.
Communication: Gives clear, concise updates and knows when to escalate.
Relationship building: Works effectively with hosts, vendors, operators, and internal teams.
Adaptability: Stays effective when plans change or unexpected problems arise.
Process orientation: Doesn't just solve today's problem; looks for ways to make the next occurrence easier.
Attention to detail: Checks that things are actually ready rather than assuming they are.
Service mindset: Understands that good logistics makes everyone else's job easier.