Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!
As an Executive Assistant in Design, you’ll be responsible for keeping VPs and their pillars organized as we scale for growth. In this role, you'll work directly with your leaders to manage day-to-day administrative and operational needs, partner closely with their leadership teams, and collaborate cross-functionally within the broader Tech Org.
What you'd do
- Proactively manage VP calendars, meetings, business travel arrangements, and expenses
- Act as a delegate for the VP, signing off for expenses, PO approval, and various other tooling (as needed) with careful attention to internal policy
- Partner with operations leadership to craft agendas and logistics for seamless large-scale meetings–tracking content readiness, taking notes, and pushing forward on relevant action items
- Identify opportunities for workflow optimization around business deliverables, VP efficiency, and function or company rhythms
- Be a strategic thought partner to the CDO's EA, VPs and their leadership teams, with a focus on design operations, process, and long-term planning
- Drive outcomes for complex problems across internal teams to ensure cross-functional alignment on projects, company milestones, and internal events
- Build culture and connection across company hubs and remote Figmates, bringing the team together and embodying Figma's 'Play' value
- 5+ years of executive support within a fast-paced tech environment, fully grasping the ability to anticipate tradeoffs and act independently to make decisions
- An affinity for AI and the ability to build creative workflows to improve operational efficiency
- Strong written and verbal communication skills, with sharp judgment and experience as a trusted thought partner to leaders—surfacing risks, influencing priorities, shaping how their time is spent, and representing leaders across internal and external stakeholders in person, virtually, and via email, while being unafraid to provide pushback and upward feedback