Project Coordinator, Finance Transformation (R5546)

Shield AI · Finance Division

Pay: $100,000–$160,000/yr
Hours: Full Time Employee
Where: San Mateo, California
Posted: Aug 6

Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.

Job Description:

The Project Coordinator plays a key role in supporting the successful execution of Finance Transformation initiatives, with an immediate focus on the Oracle ERP implementation at Shield AI.

What you'd do

Coordinate project meetings, workshops, and working sessions; manage logistics, materials, calendars, and follow-up actions across Oracle ERP workstreams and future Finance Transformation initiatives.
Maintain project schedules, milestone trackers, action logs, RAID logs, and status reporting artifacts to support disciplined program execution and PMO governance.
Prepare meeting agendas, document key decisions and action items, and track completion with team members and stakeholders.
Assist in drafting, organizing, and distributing project documentation, including status reports, presentations, governance materials, communications, and PMO updates.
Support onboarding of project resources, including access requests, documentation distribution, workspace setup, and coordination with internal support teams.
Manage SharePoint sites or similar collaboration spaces to ensure project information is organized, current, and accessible.
Coordinate meetings and deliverables with internal stakeholders, implementation partners, and vendors, ensuring readiness of pre-reads, decisions, and supporting materials.
Support Project Managers and PMO leadership in tracking risks, issues, dependencies, change requests, and overall program progress.
Provide general administrative and operational support to improve efficiency across the Oracle ERP program and broader Finance Transformation PMO.
2+ years of experience in project coordination, project administration, or a related role.