Facilities Documentation Associate

What you'd do

• Interpret, document, and maintain accurate facilities and infrastructure records for buildings, grounds, and utility systems across all University campuses and sites.
• Maintain authoritative infrastructure documentation, including civil, utility, and facilities records, ensuring consistency with approved record drawings, as-built and final construction turnover documentation, and institutional standards.
• Provide technical support for the interpretation and documentation of civil engineering drawings, infrastructure documentation and facilities drawings, including site, utility, and building floor plans.
• Capture, validate and document infrastructure and spatial changes resulting from capital projects, renovations, and maintenance activities, including review of final construction documentation and equipment schedules, to ensure institutional records remain current and complete.
• Identify and coordinate resolution of discrepancies between legacy documentation, submitted records, and field conditions in collaboration with appropriate technical units.
• Maintain and update facilities and infrastructure documentation and prepare associated documentation for integration into GIS, space inventory, and related facilities systems.
• Work collaboratively with the GIS & Space Data Specialist and coordinate with Design and Construction Services, Operations and Maintenance, and other relevant units to obtain documentation required for accurate recordkeeping.
• Provide documentation support for internal reviews, audits, and information requests related to facilities and infrastructure records.
• Perform other job-related duties as assigned in support of spatial facilities and infrastructure documentation function.
• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

What they want

• Associate degree in drafting, engineering technology, facilities management, GIS
• Proficiency in AutoCAD sufficient to interpret, update, maintain, and revise facilities and
• Ability to translate engineering documentation into structured spatial and asset records.
• Ability to conduct field verification activities, including site observations, photographic
• Strong attention to technical detail and documentation accuracy.
• Ability to identify inconsistencies across documentation sources.
• Clear communication with technical and non-technical stakeholders.
• Methodical recordkeeping and version control practices.