Administrative Operations Coordinator

What you'd do

• Manage front desk operations for the Office of the Vice Chancellor for Student Affairs, ensuring professional and responsive service
• Serve as the primary point of contact for students, faculty, staff, parents/guardians, and visitors
• Answer phones, route calls, and respond to general inquiries
• Schedule meetings and assist with calendar coordination for office leadership
• Coordinate meeting logistics, room reservations, and preparation of meeting materials
• Prepare and format routine correspondence, reports, and meeting materials
• Maintain organized filing systems (paper and electronic)
• Coordinate daily office operations, including maintenance requests, supply procurement, and inventory tracking
• Assist with organizing and maintaining office systems, records, and shared resources
• Coordinate and maintain office systems, records, shared resources, and operational procedures to support efficient office operations

What they want

• The formal education equivalent of an associate degree, plus two (2) years of experience in program administration or related area.
• Knowledge of Banner and Workday systems
• Knowledge of university budget and finance policies, procedures, and operations
• Knowledge of state, federal, and university rules, regulations, and procedures
• Ability to work in a diverse and dynamic environment
• Ability to work collaboratively and independently with common goals as a part of a team
• Ability to make sound judgments and assist in resolving student concerns
• Effective interpersonal communication, writing, and organizational abilities
• Civility in all interactions of a public or confidential nature
• Demonstrate follow-up contacts and consultations in a timely manner