Vendor Management Coordinator

What you'd do

• Directly process and manage new vendor requests end-to-end in Coupa, including collection and validation of required documentation (W-9/W-8, bank letters, VAT/tax registration, etc.)
• Perform verification of vendor banking and tax details to reduce fraud risk before activation
• Partner directly with business owners and other stakeholders to resolve onboarding blockers and documentation gaps
• Configure and maintain vendor catalogs directly within Coupa, including item/service data, pricing updates, and punch-out integrations
• Troubleshoot catalog issues with Coupa admins and coordinate directly with vendors to keep content accurate and current
• Process ongoing vendor record updates — banking changes, contact/address updates, tax documentation renewals, and approval group/routing changes
• Apply and enforce verification protocols for sensitive changes (e.g., banking detail updates) to protect against fraud
• Conduct regular audits of the vendor master file, directly identifying and remediating duplicate, inactive, or incomplete records
• Maintain data quality standards and execute cleanup cycles in partnership with Procurement Operations and IT
• Own the creation and upkeep of Desktop Procedures (DTPs) for all core team functions (onboarding, catalog setup, maintenance, cleanup)

What they want

• 2+ years of experience in vendor management, procurement operations, or supplier enablement, ideally including 1+ years leading or mentoring a team
• Strong hands-on experience with a procurement/P2P platform (Coupa strongly preferred), including catalog management
• Experience creating process documentation (DTPs, SOPs, process flows/diagrams) — this is a core, not incidental, part of the role
• Experience managing or coordinating with offshore/distributed teams
• Solid understanding of vendor onboarding compliance requirements (tax documentation, banking verification, fraud-prevention controls)
• Comfortable operating in a "builder" capacity on a new team — establishing process where none currently exists
• Detail-oriented, organized, and able to balance hands-on execution with team leadership
• Be Curious at Your Core
• Act Like an Owner
• Empower Employees

About CoreWeave · Supply Chain & Capacity Operations - G&A

As a newly established team, this role will also be responsible for assisting in building out foundational documentation, including Desktop Procedures (DTPs), process flows, and job aids, to standardize how the team operates. This person will directly execute and manage vendor requests while assisting and leading our offshore resources, ensuring consistent quality and turnaround.