Executive Assistant, UR Hospitality Services

What you'd do

• Manages complex calendars, schedules high-level meetings, and coordinates travel arrangements.
• With general guidance as to priorities, manages the time and calendar of a leader, choosing or recommending among competing demands on time, referring matters to be handled by others, controlling access as needed.
• Under general direction as to policies and regulations, manages the clerical records and other support services.
• Represents assigned leader in contact with internal and external partners as needed, frequently anticipating the leaders instructions, preferences and concerns, and obtaining reports or recommendations.
• Anticipates the needs from and obtains background material for decisions.
• Conducts research and compiles data for reports and presentations.
• Edits and checks accuracy of material for reports, correspondence, publications, and speeches.
• Prepares and signs routine correspondence.
• Composes correspondence on policy or other substantive matters.
• Represents the college or department in requisitioning and arranging for administrative and other service, including support staff, space, equipment, and supplies.
• Serves on committees concerned with administrative reports.
• Edits and publishes notices, departmental regulations, announcements, and minutes of department meetings.
• Coordinates the clerical and other support services of the office. May supervise up to two other administrative staff.
• Handles confidential and sensitive information with discretion.
• Assists in planning, coordinating, and executing departmental projects and events.
• Other duties as assigned.

What they want

• Associate's degree and 2 years of relevant administrative experience required
• Bachelor's degree preferred
• Or equivalent combination of education and experience
• Ability to maintain confidentiality required
• Exceptional organizational, time management and administrative skills required
• Strong communication skills, both verbal and written required
• Strong technical skills, including a high level of proficiency in Microsoft Office required