The board
- Where
- San Bruno, California
- Posted
- Sep 16
Mill is a waste prevention technology company reimagining what it means to eliminate waste, starting with food. We build smart systems and infrastructure for homes, businesses, and municipalities that transform food scraps from landfill-bound waste into valuable resources, including chicken feed. Tens of thousands of Mill’s residential food recyclers are already helping households divert millions of pounds of food scraps every year, paving the way for our upcoming launch of Mill Commercial—the industry’s first end-to-end solution for managing, understanding, and preventing food waste in commercial environments (e.g. grocery, restaurants, food services). At Mill, we are passionate about building easy-to-use, beautifully designed technologies that keep food in the food system and out of landfills.
What you'd do
- Manage a complex, fast-moving calendar, proactively resolving conflicts and protecting time for what matters most
- Draft, edit, and proofread executive-level written communications — emails, memos, board materials, talking points — with precision and the right tone for the audience
- Exercise independent judgment on what's urgent, what can wait, and what needs immediate escalation
- Understand how to engage with your executive's direct reports across a wide remit — Comms/Public Affairs, People, and GTM (Marketing, Creative, Sales Enablement).
- These are tight-knit, high-performing teams, and building effective working relationships that keep things running smoothly is critical
- Handle a high volume of sensitive material with absolute discretion, including but not limited to: People/HR matters (compensation, performance, org changes,), confidential communications strategy, business performance and budget, founder-level strategy and external relationships
- Maintain clear information boundaries between workstreams and confidential HR matters, understanding precisely what can and cannot cross between rooms
- Recognize when something is above your access level and route it accordingly, without needing to be told
- Assess administrative items from adjacent functions (accounting, people ops) for importance and flag what needs your executive's attention, even where you don't have direct access
- Own the fundamentals flawlessly: travel, expenses, meeting logistics, briefing prep, follow-up tracking
- Anticipate needs before they're voiced; close loops without being asked
About Mill · Misc
This is not a scheduling job. It's a trust job. Mill is looking for an exceptional Executive Assistant, based in San Francisco, this role will support two of our executive team members: You're one of three Executive Assistants on the team; the other two sit with the founders directly, so knowing what "founder ready" looks like is part of the job. This is a multi-faceted role where you'd work on communications strategy one minute, engage with a people team question the next, before helping the…