Entertainment Coordinator

What you'd do

• Provide comprehensive administrative support UGT executives, including complex calendar management, travel coordination, expense processing, meeting scheduling, and general office administration.
• Manage and maintain production-related reports, trackers, and databases, including staffing submissions, production schedules, material deliveries, and studio-wide series coverage information.
• Coordinate and support meetings, conference calls, production run-throughs, table reads, and both virtual and in-person events; prepare materials, track action items, and maintain production status documentation.
• Proactively anticipate scheduling conflicts, production priorities, and administrative needs; identify solutions, resolve issues independently when appropriate, and escalate matters with sound judgment.
• Evaluate existing administrative processes and workflows, identifying opportunities to improve efficiency, streamline operations, and enhance team effectiveness.
• Serve as a key liaison across production teams, NBCUniversal departments, and external stakeholders, facilitating clear and timely communication and follow-up on critical initiatives.
• Support interactions with studio partners, networks, streaming platforms, executive producers, agencies, management companies, and other members of the creative community.
• Process and track contracts, deal memos, budgets, invoices, and related documentation; maintain accurate records and databases for staff, crew, and travel logistics.
• Coordinate the secure distribution of scripts, cuts, production materials, and other confidential information, ensuring compliance with company protocols and established procedures.
• Assist with onboarding, staffing logistics, and operational support for productions as needed.

What they want

• Minimum 1 year working within studio, network, agency or production company in an assistant capacity.Desired Characteristics
• Bachelor's degree
• Working knowledge of Adobe, Final Draft, Microsoft Office including Word, Excel, PowerPoint, Outlook, Teams
• Knowledge of how the TV development and current programming processes work and key players within the industry
• Willingness to read and write coverage for writer submissions or other creative material
• Multi-task oriented, excellent organizational and time management skills, as position will assist high volume department
• Flexible, personable, self-starter, and extremely detail-oriented with the ability to interface with the creative community as well as all levels of NBCU staff
• Ability to work well in a fast paced, deadline driven environmentAdditional Requirements
• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week.
• The Company reserves the right to change in-office requirements at any time.This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.
• Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
• Salary range: $56,000-$65,000

About NBCUniversal · Production

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service.