Administrative Assistant

What you'd do

• Serve as the primary point of contact for the NLG Capital New York office, greeting visitors and providing a welcoming and professional experience for associates, guests, and external partners.
• Own day-to-day reception and office operations, proactively identifying needs and resolving routine office issues to support a well-organized and effective workplace.
• Coordinate office facilities needs and service requests, working with building management, internal partners, and external vendors as appropriate.
• Manage office supplies, inventory, and other workplace resources, including monitoring needs, placing orders, and maintaining appropriate stock levels.
• Coordinate office-related purchasing, invoices, expense processing, and vendor payments in accordance with established processes and procedures.
• Coordinate incoming and outgoing mail, packages, deliveries, and related office services.
• Maintain meeting rooms and common areas and coordinate meeting logistics, including room preparation, catering, and other hospitality needs.
• Coordinate logistics for office events, team activities, meetings, lunches, and other onsite functions.
• Coordinate onsite onboarding logistics for new associates, including workspace readiness, building access, equipment coordination, and other first-day needs.
• Build productive relationships with NLG Capital associates, internal business partners, building personnel, vendors, and other external contacts to address office needs and support effective day-to-day operations.

What they want

• 4 or more years of relevant administrative, reception, office management, or related professional experience.
• Demonstrated ability to independently coordinate day-to-day office operations, prioritize competing needs, and resolve routine administrative and workplace issues.
• Strong interpersonal and customer service skills, with the ability to interact professionally and effectively with associates, senior leaders, visitors, vendors, and other internal and external partners.
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.
• Demonstrated discretion and sound judgment when handling sensitive or confidential information.
• Ability to learn and effectively use business systems and office technology applications.
• Ability to work onsite Monday through Thursday, with flexibility to be onsite on Fridays when there is a business need.
• Able to pass a background check.

What you get

• Your benefits start day one and are flexible and customizable to your and your family’s specific needs. Check out the BENEFITS of a Career at National Life!

About National Life · 5101 - 5051010

NLG Capital, the investment management company of NLG, manages approximately $40+ billion in AUM. Our purpose is simple – to allow NLG to keep its promises. How we do this – an obsessive focus on delivering investment results. We drive results through a rigorous but collaborative investment process, and we hold ourselves to the highest of standards, both as investors and teammates.