The board
- Where
- Mountain View, California, United States
- Posted
- May 22
Role
We’re looking for a highly organized, proactive, and adaptable Executive Assistant to support our CEO while helping manage our Mountain View office operations. This role is ideal for someone who thrives in fast-paced startup environments, enjoys creating structure out of ambiguity, and takes pride in enabling others to do their best work.
You’ll operate as a operational partner to the CEO and broader executive team while also serving as a key driver of office management and executive coordination across the company. This is a hands-on role that requires exceptional judgment, communication skills, attention to detail, and the ability to balance multiple priorities simultaneously.
What you'd do
- Own the CEO's calendar and travel — Provide comprehensive support to the CEO, including: managing complex calendars, scheduling meetings, domestic/international travel organiation and coordinating priorities across internal and external stakeholders
- Drive meeting prep and follow-through — agendas, action items, deadlines, and commitments tracked to completion
- Communicate on the CEO's behalf — handle internal and external comms when appropriate, with judgment about tone and timing
- Protect the CEO's focus — proactively spot ways to improve efficiency and keep attention on top priorities
- Run point on cross-company projects — help plan and execute operational and administrative initiatives across the company
- Run the Mountain View office — keep day-to-day operations welcoming, productive, and reflective of the company's culture
- Manage vendors and facilities — own relationships with vendors, building management, and service providers
- Keep the office stocked and working — supplies, equipment, snacks, SWAG, and facilities maintenance
- Own office culture moments — events, team lunches, celebrations, and onsite activities
- Support office growth — workspace planning and scaling initiatives as the team grows
What they want
- EA track record — 3+ years supporting senior executives or founders (reconcile with the header number)
- Startup-tested — you've operated in a fast-paced, high-growth environment where the playbook was still being written
- Judgment and discretion — sound judgment with sensitive, confidential matters; people trust you with the things that can't leak
- Genuine AI fluency — you use AI in your day-to-day work concretely, not just in passing
- Exceptional communicator — clear, calibrated written and verbal communication, with real attention to detail
- Calm under many priorities — resourceful and adaptable when things move fast and shift often
- Fluent in the stack — strong proficiency with Google Workspace, Slack, Notion, and other productivity tools
About Samaya AI · Operations
Samaya AI builds Expert AI Agents for investment professionals, supporting high-stakes investment workflows across leading financial institutions. By combining finance-specific AI models with deep reasoning over institutional context and global markets, Samaya helps investors go from information to conviction. Samaya is deployed at enterprise scale across hedge funds, asset managers, and banks, including more than 12,000 professionals at one of the world's largest financial institutions.