The board
- Pay
- $70K – $80K • Offers Bonus
- Where
- New York City, NY
- Posted
- Aug 21
Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.
Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing.
What you'd do
- Provide proactive administrative support to senior executives (Legal and Compliance leaders), acting as a trusted partner and point of contact
- Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs
- Coordinate domestic and international travel and handle related expense reporting
- Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering
- Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team
- Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency
- Handle confidential and non-routine information with the utmost care and discretion
- Provide responsive assistance to colleagues, clients, and vendors as requested
- Assist with project management, research, and IT support as required
What they want
- 3+ years of experience in administrative support; experience with technology leaders preferred
- Proven experience supporting multiple senior executives in both in-person and remote environments
- Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail
- Excellent written and verbal communication skills; professional, clear, and courteous in all interactions
- Meticulous attention to detail and accuracy
- Ability to manage tasks independently, prioritize effectively, and adapt to changing demands
- Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment
- Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus
- Experience with GenAI tools and technologies is a plus
- Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed