Executive Assistant to Sales Leadership (Contract)

Benchling · People

Pay: $70 – $80 per hour
Where: San Francisco, CA
Posted: Sep 11

This is a 6 month contract in-office role with a required hybrid schedule — a minimum of three days per week (Monday, Tuesday, and Thursday) at our San Francisco HQ.

The Benchling Executive Admins are strategic partners who deliver best-in-class support to our executives and their functions. We are a team built on trust, transparency, and mutual accountability — challenging and supporting each other to continually raise the bar. We are inclusive and welcoming with everyone at Benchling, which shows up in our processes, events, and everyday work. We set the tone for the company culture, making ourselves and our executives accessible and approachable to all.

What you'd do

Perform extensive calendar management and prioritization across multiple time zones for senior executives.
Prepare domestic and international travel arrangements, itineraries, and timely expense filings.
Manage all forms of daily correspondence, ensuring timely, professional, and accurate responses with a high degree of confidentiality.
Collaborate on and manage key projects and priorities across multiple functions.
Lead planning and coordination for presentations, meetings, and dissemination of strategic information.
Plan and execute high-profile events, off-sites, and special functions with precision and creativity.
Lead full-cycle planning and own end-to-end logistics for Sales events including venue contracting, travel, budget, and workback planning.
Events include Quarterly Business Reviews (“QBRs”) across AMER & EMEA, CKO/SKO, H2KO, and other ad-hoc offsites.
Manage the executive customer-meeting program during Benchling's annual customer conference, coordinating private meeting rooms, scheduling, and onsite flow between Sales/CX teams and customers.
Administer the recognition program (High5s) for the Sales organization — nominations, approvals, budget tracking.
Support weekly pipeline/forecast call logistics and follow-ups for regional sales standups.

What they want

7+ years of experience supporting VP or C-level leaders, ideally in enterprise SaaS sales or tech organizations.
Proven success managing multiple executives with competing, high-stakes priorities.
Experience managing multi-day, 50–100+ person corporate events (kickoffs, regional offsites) including budget ownership and vendor/contract coordination.
Comfort supporting a fast-moving, metrics-driven sales organization with frequent last-minute schedule changes.
Exceptional organizational skills and a proactive, solutions-oriented mindset.
Polished communicator with high emotional intelligence and impeccable discretion.
Adept with productivity and collaboration tools including Google Workspace, Slack, Zoom, and Navan. Familiarity with Salesforce (viewer-level), procurement/expense tools (ZIP or equivalent), and event/travel logistics platforms is a plus.
Thrives in a fast-paced, evolving environment while maintaining a calm, steady presence.
Passionate about biotech, innovation, and working with purpose-driven teams.