Metaphore: Office Coordinator Co-Op

What you'd do

• Keep the office running smoothly: supplies, pantry, mail, shared spaces, and equipment stocked, organized, and operational
• Coordinate with IT, Facilities, and building management to resolve maintenance and workplace issues
• Manage vendor relationships for office supplies, catering, and services; flag cost-saving opportunities
• Support Leadership Team scheduling, meeting logistics, conference room bookings, catering, and action item tracking
• Assist with travel arrangements and itineraries for Leadership Team members as needed
• Track invoices, expense reconciliations, and vendor payments
• Support Legal by filing contract requests and tracking status to ensure timely turnaround
• Support HR with onboarding/offboarding logistics, workspace setup, and candidate interview coordination
• Plan and execute employee events, celebrations, all-hands meetings, and engagement activities end-to-end
• Assist with internal communications, company announcements, and cross-functional event coordination

What they want

• Strong organizational and multitasking skills; able to manage competing priorities
• Clear written and verbal communication; comfortable with leadership, vendors, and staff at all levels
• Proficiency in Microsoft Office particularly calendar and spreadsheet tools
• Prior internship, co-op, or part-time experience in an office or administrative setting preferred
• High ownership, follows through without being reminded
• Discrete with confidential information
• Warm, professional presence; enjoys being a go-to resource
• Comfortable with ambiguity and shifting priorities in a fast-paced environment