Office Assistant

What you'd do

• Assist with mass new hire orientations, including the I-9 verification process, mass hire file submission, and auditing new hire paperwork for accuracy and completeness.
• Send communications to arena staff regarding policy changes, office closures, and other HR updates as needed.
• Lead ordering of event meals, supplies, and other miscellaneous items to support HR and arena operations.
• Manage office budget and supply needs, ensuring resources are available and appropriately maintained.
• Schedule HR meetings, take meeting notes, and distribute recaps to the HR team and supporting arena teams.
• Provide general administrative and clerical support to the HR team and other departments as needed.
• Maintain a professional, friendly, and hospitable presence in all internal and external interactions.
• Respond to inquiries and requests from internal employees, clients, guests, and the general public, providing timely and professional assistance.
• Provide administrative support, including data entry, filing, and document preparation.
• Professionally operates a multi-line telephone console, routing incoming calls to the appropriate person or location within the arena and external corporate offices.

What they want

• The Office Assistant has 2+ years’ proven experience as a front desk representative, agent, or relevant experience.
• Bachelor's degree in HR or equivalent HR experience.
• Must be highly organized, resourceful, quick learner, and able to handle multiple projects simultaneously.
• Enterprising and self-starter with the ability to work with minimal supervision.
• Ability to work well with different personalities in a fast-paced environment and meet constant deadlines.
• Always possess a welcoming and friendly demeanor.
• Experience managing and redirecting phone calls and emails.
• Dynamic communicator and cross-department collaborator.
• Flexibility to work varying event shifts, nights, weekends and some holidays as needed.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Teams, Forms) and Zoom.

About ASM Global

We understand that it is important for you to know what our values are to determine if they align with yours. Our four company values, Care, Integrity, Accountability and Growth Mindset, are reflected in everything that we do here at Barclays Center. From the interview process to employee recognition, we make certain to incorporate the four values. Key Attributes for Success To excel in this role, candidates must possess a genuine passion for service, strong teamwork abilities, adaptability, e…