Secretary

What you'd do

• The duties of this Secretary position include but are not limited to: Assists with reviewing and interpreting directives and regulations.
• Assists with internal policies, procedures, and work methods affecting administrative management operations and ensures compliance.
• Reviews correspondence prior to signature of the Director before being forwarded outside the organization.
• Responsible for the disposition of obsolete material; maintaining reports and a diary on service circular expirations and coordinating with Veteran Experience Coordinator on updating and making revisions to these circulars.
• Arranges meetings, seminars, or conferences, including reserving meeting rooms, notifying participants.
• Interprets and utilizes VISTA and other computer programs such as Microsoft Word, Microsoft Outlook, Microsoft Publisher, Purchase Card credit entries, and staff time card data entry.
• Receives telephone and personal calls: handles routine matters not requiring technical knowledge and refers technical matters to the person having responsibility for such.
• Serves as primary focal point for the organization.
• Takes notes from Veteran Experience Coordinator for numerous letters, memoranda, reports, etc. takes minutes for various meetings and conferences.
• Edits correspondence, types correspondence, reports, bulletins for staff members transcribing from either own notes or handwritten drafts.
• Remains fully cognizant of VA procedures for preparation and clearance of correspondence and action documents; advises other within the service of such procedures to ensure accuracy and compliance with policies and regulations.
• Promotes positive relations between VA staff and the complement of voluntary workers.
• Stays informed of rules, policy changes, as well as initiate needed record keeping as required for reports and evaluations.
• Keeps calendar of the supervisor to setup interviews, speeches, tours, meetings and other community commitments.
• Work Schedule: Typically, Monday-Friday 8:00am - 4:30pm; subject to change based on the needs of the facility.
• Virtual: This is not a virtual position.
• Position Description/PD#: Secretary/PD07298O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

What they want

• A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
• Note: Only education or degrees recognized by the U.S.
• Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
• You can verify your education here