Executive Assistant

What you'd do

• Coordinate calendars, phones and schedules for assigned leaders.
• Maintain appointments, including establishing priorities and gate-keeping access.
• This includes making travel arrangements (both domestic and international), completing travel itineraries and expense reports.
• Actively support and/or facilitate special projects as necessary, including conducting research and building presentation materials for industry related and community activities, as well as, cross-channel and inter-departmental projects.
• Play an instrumental role in the coordination, planning, and design of department events including client meetings, department meetings, and other special events.
• This includes the coordination of senior leader meetings, functions, and events.
• Responsible for recording and distributing meeting minutes with decisions, outcomes, and action item requirements.
• Prepare correspondence, memos, and other written communication for team members, clients, vendors, internal business partners, for review and use by senior leaders.
• Provide onsite office management support, including vendor coordination, facilities communication, mail and deliveries, security/badge liaison, and inventory oversight for supplies and shared spaces.
• Perform various administrative duties including filing, ordering supplies, maintaining records, summarizing the content of incoming mail, prioritizing mail, taking immediate action on meaningful items, and providing telephone and email backup support.
• Represent the firm, department and executives that you support to internal and external partners including clients, department heads, investors and industry leaders.

What they want

• Bachelor’s or a 2-year degree in any related field or equivalent combination of education and work experience
• Prior experience in a senior administration support role working with business leaders strongly preferred
• Strong communication and interpersonal skills
• Demonstrated proficiency of desktop hardware/software including MS Office. Experience with Salesforce a plus
• Able to effectively prioritize and manage multiple tasks
• Typing skills of 50 wpm
• Demonstrates the American Century Investments Winning Behaviors: Client Focused, Courageous and Accountable, Collaborative, Curious and Adaptable, Competitively Driven.

What you get

• Competitive compensation package with bonus plan
• Generous PTO and competitive benefits
• 401k with 5% company match plus annual performance-based discretionary contribution
• Tuition reimbursement, formal mentorship program, live and online learning