Administrative Coordinator I

What you'd do

• Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.
• Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.
• Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.
• Applies and interprets, and/or assists in implementing management policies or operating practices.
• Develops administrative and technical procedures.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.
• May monitor compliance with policies and procedures.
• Performs special analyses and project summaries.
• Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support.
• Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
• Hires, trains and supervises student workers and support staff.
• Supports students through all phases of the doctoral program, including admissions, orientation, comprehensive examinations, candidacy, dissertation timeline tracking, and graduation.
• Coordinates doctoral student comprehensive examinations, dissertation proposal defenses, and dissertation defenses and maintains associated records.

What they want

• Education – Bachelor's degree.
• Experience – Two years of related experience.
• Equivalent combination of education and experience may be considered.
• Word processing, spreadsheet, database, and presentation applications.
• Multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.
• Evening and weekend work may occasionally be required.
• Position requires on campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.